Design • Print • Display

CLK Media Privacy Policy

Effective: May 25, 2018


At CLK Media, our mission is to create and produce and reproduce suberb printed products for our customers. That mission covers printed products, artwork files, mailmerge data and design services (which we collectively refer to in this Privacy Policy as the "Services").

Our Privacy Policy describes how we collect and process your Personal Data through our workflow  We encourage you to read this Privacy Policy alongside our terms & conditions.


In order to comply with the requirements of the European General Data Protection Regulation (GDPR) for our customers, this Privacy Policy outlines the legal basis on which we process your Personal Data and provides other information required by the GDPR.

Information About Your Personal Data.

This Privacy Policy relates to data about you, and your interaction with our Services.

"Personal Data" is information that can be used to identify you, directly or indirectly, alone or together with other information. This includes things such as your full name, email address, phone number and physical address and IP address.

CLK Media collects, uses, discloses and processes Personal Data as outlined in this Privacy Policy, to operate the services of our business.

Types of personal data we hold and process.

During the lifecycle of the patronage of a customer of CLK Media, we may hold a variety of types of personal data including but not limited to:

  • Name
  • Home Address
  • Work Address
  • Telephone Numbers
  • Email addresses
  • Age
  • Nationality
  • Confidential Electoral Roll data
  • Photographs
  • IP Address information
  • Public key information.

How We Collect and Use Personal Data.

We collect your Personal Data in a number of ways and for various purposes, including:

  • When you become a customer of CLK Media we will require your personal data such as name, address, phone numbers and email.
  • When you provide your personal data for incorporation into our products such as business cards.
  • When we are provided artwork that contains your personal data or the personal data of 3rd parties such as employee business cards.
  • When a 3rd party provides us with personal data for mailmerge print.
  • When you communicate with us or sign up for promotional materials.
  • When you participate in special activities, offers, or programmes.
  • When you engage with our social media pages.
  • When we collect data from third parties or publicly-available sources.
  • When we comply with Legal Requirements or Obligations, Law Enforcement, and for Public Safety Purposes.
  • We collect IP Address information for the purpose of Computer and Information security.

How We Process Personal Data.

We process your Personal Data in a number of ways to enable delivery of our service including:

  • For business management use, eg. emails, invoice creation, marketing.
  • When you provide your personal data for incorporation into our products such as business cards.
  • When we are provided artwork that contains your personal data or the personal data of 3rd parties such as employee business cards.
  • For mailings on behalf of a customer who has obtained the legal permission to hold your personal data.
  • To inform our Computer and Information security procedures.

How We Disclose Personal Data.

We may disclose your Personal Data for the purposes as described in the prior section of this Privacy Policy in the following ways:

  • In our printed products and services.
  • To Service Providers such as other printers when products require sub contracting.
  • For Advertising and Marketing.
  • For internal analytics and process improvement.
  • For Legal Compliance, Law Enforcement, and Public Safety Purposes.

How We Protect Personal Data.

Please see our Information Security Policy on how we protect your data.

Legal Basis for Processing.

For the purposes of GDPR, CLK Media Ltd is both the controller and processor of the Personal Data you provide to us ("Data Controller").

As a Data Controller, we handle the Personal Data we maintain about you in accordance with this Privacy Policy. If you have any questions or concerns regarding the processing of your Personal Data, contact us for detailed information.

As a Data Processor, we collect and process Personal Data for a variety of purposes outlined in this Privacy Policy.

In certain cases, separate consent is not required, including:

  • For the production of a service on behalf of your employer e.g. Business cards.
  • To meet legal obligations.
  • For legitimate workflow requirements.
  • To enable computer security operations.

Website Privacy Policy.

This website and it's owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users. This website complies to all UK national laws and requirements for user privacy.

Use of Cookies.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement  and usage of the website using google analytics but will not store, save or collect personal information outside of this other than ip addresses as part of normal webserver logging functionality. You can read Google's privacy policy here for further information [ ].

Your data collected in this manner is not passed on to any third parties.